RESPONSIBILITIES

Payroll Tax Compliance & Risk Management 

• Own end-to-end payroll tax compliance, including jurisdiction setup, taxability determination, and regulatory adherence across all Inspire entities 

• Identify and implement corrective actions to minimize risk, including validation of tax jurisdiction setup at both company and employee level 

• Ensure accurate employee and company tax setup across all federal, state, and local jurisdictions 

Tax Operations & Filings 

• Collaborate with third-party vendors to ensure payroll tax deposits are accurate, complete, and timely to agencies 

• Validate payroll tax calculations and ensure alignment across Workday HRIS and TPA applications, confirming correct rates are applied on all calculations 

• Manage submission of the tax interface file to TPA (periodic, monthly, quarterly, and annual) and reconciliation/validation to Payroll and General Ledger 

• Lead annual W-2 audit and validation process, including processing all W-2c corrections as needed 

• Complete Bureau of Labor Statistics reporting as required 

Systems & Data Integrity 

• Maintain and audit tax configurations within Workday, including tax rates, jurisdiction codes, and location maintenance 

• Verify and apply tax updates and changes within Workday prior to final production of paychecks 

• Reconcile payroll tax data to General Ledger and financial reporting requirements, including journal entries for cash and tax liability accounts 

Agency & Vendor Management 

• Manage all agency notices, inquiries, and audits in coordination with the TPA 

• Complete business applications and registrations for new jurisdictions as required 

• Act as key liaison between Payroll, Finance, and external partners on all tax-related matters 

Analytics, Reporting & Process Improvement 

• Partner with other departments to ensure all payroll wage and tax financial reporting is provided in a timely manner in support of filing and reporting requirements 

• Produce and analyze payroll tax reports to support compliance and audit readiness 

• Lead standardized processes, documentation, and continuous improvement initiatives 

• Create ad hoc reports as requested for research projects and special initiatives 

Leadership & Support 

• Serve as escalation point and subject matter expert for payroll tax matters across the organization 

• Support training and development of payroll team members and new hires 

• Coordinate team-building activities and knowledge-sharing sessions 

• Drive a high standard of accuracy, customer service, and confidentiality 

• Complete ad hoc projects and other duties as assigned by payroll leadership